Division of AIDS
National Institute of Allergy and Infectious Diseases, NIH
The meeting will be conducted in English.

Dear ACTG Colleague:

We invite you to attend the 2022 Hybrid Annual AIDS Clinical Trials Group (ACTG) Network Meeting which will be held from Tuesday, June 14, through Friday, June 17, at the Omni Shoreham Hotel Washington, DC.

We will hold major sessions beginning the morning of Tuesday, June 14, through the morning of Friday, June 17. Below is an overview of the meeting format. We are working towards a draft agenda which will be available on the Meeting Info tab at the top of the Meeting Home Page: https://meetings.mis.s-3.net/meeting/2022ACTG.

Deadline for Hotel Reservation is Sunday, May 15, and Meeting Reservation is Tuesday, June 7.

See the Logistical Factsheet that follows for information about hotel and meeting registration and other important information about the meeting. The ACTG Travel Office will be in touch soon with those participants who will receive ACTG travel support and reimbursement.

We look forward to your participation.

Sincerely,

Meeting Dates:
Tuesday, June 14 – Friday, June 17, 2022

A draft agenda is available on the Meeting Info tab at the top of the Meeting Home Page: https://meetings.mis.s-3.net/meeting/2022ACTG

Meeting Registration:
All attendees are encouraged to register by Tuesday, June 7, through the Meeting Registration website: https://meetings.mis.s-3.net/meeting/2022ACTG.

Once you have registered, you will receive an e-mail confirmation.

Meeting Location:
Omni Shoreham Hotel
2500 Calvert Street, NW
Washington, DC 20008
Telephone: +1-202-234-0700
Fax:  +1-202-756-5175
http://www.omnihotels.com/hotels/washington-dc-shoreham

Lodging:
Participants are responsible for arranging their own lodging. A limited number of sleeping rooms may be reserved at a special rate at the Omni Shoreham Hotel if you make arrangements prior to Sunday, May 15.

Online arrangements can be made at the following link:
https://www.omnihotels.com/hotels/washington-dc-shoreham/meetings/actg-network-2022-annual-meeting-06132022

The special rate is $299.00 per night for single or double occupancy, plus 14.5% tax. These rates are offered only from Friday, June 10, through Wednesday, June 22, based on availability.

In order to ensure adequate sleeping room availability, we request that you make your hotel reservations with the Omni Shoreham Hotel after your travel arrangements are finalized and that you do not reserve large numbers of sleeping rooms, unless it is certain that the rooms will be used. If ACTG meeting-rate sleeping rooms are reserved and subsequently canceled, the ACTG may incur a penalty.

Note that registering at the hotel does not automatically register you for the meeting.

Check-in time is 3:00 p.m., and check-out time is 12:00 noon.

The Omni Shoreham Hotel accepts all major credit cards.

Note that the Omni Shoreham Hotel offers free fitness facilities to all guests.

Long-Distance Travel:
Participants are responsible for arranging their own air/rail transportation into the Washington, D.C., area. Three airports serve the Washington, D.C., Metropolitan Area. If you are at a non-US CRS, please contact your Network Coordinating Center Site Specialist to confirm your schedule, prior to booking your travel.  

Ground Transportation:
You can reach the Omni Shoreham Hotel as follows:

From Ronald Reagan Washington National Airport

By Taxi: Taxi service is available at a cost of approximately $25-$30 one-way. Taxis are located outside the baggage claim area. Travel time from Ronald Reagan Washington National Airport is approximately 20 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle has a representative outside the terminal who will call for a shuttle. If you would like more detailed information about the Super Shuttle, call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

By Metro: Board the Yellow Line going towards Fort Totten/Greenbelt and exit at Gallery Place-Chinatown Station. Change to the Red Line in the direction of Shady Grove/Glenmont. Take the Red Line to the Woodley Park/Zoo Metro Station. The hotel is located one block from the Metro. Once you have exited the Metro via the escalators, go to the right and down the stairs. Go to the left and walk to Calvert Street (one block). Cross the street and take a right. The hotel will be on your left-hand side.

For participants who intend to use the Metrorail system, please go to https://www.wmata.com/service/SafeTrack.cfm for additional information on the SafeTrack schedule.

From Washington Dulles International Airport

By Taxi: Taxi service is available at a cost of approximately $70-$75 one-way. Taxis are located outside the baggage claim area. Travel time from Washington Dulles International Airport is approximately 50 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle departs every half hour during the week and every hour on weekends. If you would like more detailed information about the Super Shuttle, please call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

From Baltimore/Washington International (BWI) Thurgood Marshall Airport

By Taxi: Taxi service is available at a cost of approximately $100 one-way. Taxis are located outside the baggage claim area. Travel time from BWI Airport is approximately 60 minutes, depending on traffic.

By Shuttle Bus: Follow the signs to “Ground Transportation.” The Super Shuttle departs every half hour during the week and every hour on weekends. If you would like more detailed information about the Super Shuttle, please call +1-800-BLUE VAN (+1-800-258-3826) or visit http://www.supershuttle.com.

From Union Station (Train)

By Taxi: Taxi service is available at a cost of approximately $16.50 one-way. Allow approximately 10-15 minutes travel time from Union Station to the Omni Shoreham Hotel.

By Metro: Board the Red Line going towards Shady Grove/Glenmont and exit at Woodley Park-Zoo Metro Station. The hotel is located 1 block from the Metro. Once you have exited the Metro via the escalators, go to the right and down the stairs. Go to the left and walk to Calvert Street (1 block). Cross the street and take a right. The hotel will be on your left-hand side.

For participants who intend to use the Metrorail system, please note that metro will be undergoing maintenance track work during the meeting and participants may experience delays. Prior to your use of the Metrorail system, please go to https://www.wmata.com/service/SafeTrack.cfm for additional information on the scheduled SafeTrack maintenance schedule and to www.wmata.com for any other unscheduled delays.

Driving Directions:

For driving directions from various locations, please go to http://www.omnihotels.com/hotels/washington-dc-shoreham/property-details/directions.

Hotel Parking:

Valet parking is available at the rate of $55 per day with no self-parking, price is inclusive of tax.  In/out privileges are included in daily fee. Hourly rates include:
0 – 4 hours: $35
4 – 24 hours: $55
Daily max: $55

Covid-19 Protocols:

By registering to attend the meeting in person, you agree to the following requirements:
• Must be up to date with COVID-19 vaccinations and must show proof of vaccinations. This requirement includes the primary series plus a booster dose for those in the U.S. and the primary series with a booster recommended for international attendees.
• Responsible for any travel-related COVID-19 testing and quarantine requirements as well as possible COVID-19 positive diagnosis isolation requirements, cancelled flights, and extended hotel stay.
• Must adhere to the Centers for Disease Control and Prevention (CDC) travel guidelines per below:
o Domestic travel within the U.S., https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-during-covid19.html
o International travel into the U.S., https://www.cdc.gov/coronavirus/2019-ncov/travelers/noncitizens-US-air-travel.html
• Proof of negative COVID-19 test may be required depending on U.S. Federal and Washington, D.C. Department of Health guidelines.
• Wearing surgical mask in session rooms and other in-door events are required depending on U.S. Federal and Washington, D.C. Department of Health guidelines; masks will be provided. The ACTG network reserves the right to mandate mask use during any and all meeting sessions.

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Contacts:
For questions about meeting logistics and to request special accessibility accommodations (sign language interpretation, wheelchair, etc.), please contact:

ACTG LOC Travel Team
ACTG Leadership and Operations Center at UCLA
Department of Medicine, CARE Center
911 Broxton Ave, Suite 200
Los Angeles, CA 90024
E-mail: ACTGTravel@mednet.ucla.edu

For program content, please contact:

ACTG Meeting Planning
ACTG Network Coordinating Center
Social & Scientific Systems, a DLH Holdings Company
8757 Georgia Avenue, 12th Floor
Silver Spring, MD  20910
Telephone: +1-301-628-3344
Fax: +1-301-628-3302
E-mail: actgmeetingplanning@dlhcorp.com

For questions about travel arrangements, please contact:

ACTG LOC Travel Team
ACTG Leadership and Operations Center at UCLA
Department of Medicine, CARE Center
911 Broxton Ave, Suite 200
Los Angeles, CA 90024
E-mail: ACTGTravel@mednet.ucla.edu